Facilities Manager
JOIN (joinpdx.org) is a non-profit organization that exists to support the efforts of individuals and families experiencing homelessness to transition off the streets and into permanent housing. We are inspired by the vision of a community where everyone has a place to call home.
JOIN has an organizational commitment to equity and inclusion, and to ensure that programs and staff culture are equitable in both access, experience, and outcomes regardless of race, ethnicity, faith, culture, language, disability, gender, gender identity, gender expression, citizenship or immigration status, sexual orientation or family status. JOIN is committed to pursuing effective strategies and devoting dedicated time and resources at every level of the organization to address disparities based on identity and to apply an equity lens to all decisions, programs, and policies in furthering JOIN’s commitment to become an anti-racist organization including dismantling white supremacy culture.
Position Overview
This position will be responsible for preserving the good condition of building infrastructure and ensuring that facilities are safe and welcoming. The ideal candidate will be mission-driven, well-organized and able to optimize the use of space and equipment while ensuring the health, safety, and dignity of all who work and visit our space.
Essential Duties and Responsibilities
- Plan and coordinate maintenance and operation of all building systems including but not limited to: telecommunications, HVAC, electrical, plumbing, and security and building upgrades and renovations
- Manage the upkeep of building systems and equipment to meet health and safety standards both inside and outside within the perimeter of our property.
- Light maintenance, such as but not limited to replacing consumables in restrooms, replacing light bulbs; or troubleshooting system failures, such as no heat, no hot water, lights not coming on.
- Coordinate maintenance of JOIN vehicles.
- Continuously seek input from staff regarding facilities and/or office needs.
- Be first point of contact for JOIN staff and Board, and vendors for all building related activities and needs compliance, monitoring, inspections, maintenance requests, capital improvements, etc.)
- Control activities like parking space allocation, waste disposal (including biohazards), building access and security – working with vendors to ensure proper maintenance
- Work with JOIN Finance Department to ensure insurance plans and services contracts related to building and facilities are current and/or updated as needed.
- Keep financial records and budgets pertaining to building maintenance and projects
- Manages all service contracts including but not limited to custodial, pest control, landscaping, security
- Recommends maintenance expenditures for building systems, including: HVAC, electrical, and security.Develops facility renovation projects and budgets.
- Functions as the Owner’s Representative for all maintenance and construction projects.
- Maintains vendor lists for emergency repair needs and is available to facilitate repairs when needed.
- Help facilitate conversation and problem solving with and between our friends, visitors, staff, and vendors utilizing the building/property
- Maintain and develop collaborative, responsive relationships with JOIN staff
- Engage in JOIN’s equity and anti-racist work at the full-staff, program-specific, and individual professional level
- Apply an equity lens to work with staff, service users, visitors, vendors, and volunteers
- Other duties as assigned by the Executive Director or designee
Core Competencies: Education, Experience, Qualities, or Specialized Training
- Ability to work and problem-solve effectively with a diverse array of people, including staff and board, people experiencing homelessness, vendors, and funders
- Ability to lift and move items, including furniture, weighing 80 lbs in and out of trucks and into and out of the building
- Prior experience with regulatory compliance, specifically OSHA helpful.
- Proven experience in facilities management, property management or other relevant position, preferably at least one year.
- Well-versed in technical/engineering operations and facilities management best practices
- Knowledge of basic accounting and finance principles to support maintenance budget management
- Excellent verbal and written communication skills with particular emphasis on non-violent communication and trauma-informed engagement
- Good analytical/critical thinking
- Excellent organizational and leadership skills
Physical Requirements
- Frequently: ability to interact and communicate with participants, staff, and JOIN community, including visitors who may be experiencing distress or conflict
- Frequently: extended periods of standing, walking, or operating a motor vehicle.
- Regularly: sit, perform desk-based computer tasks; use fine manipulation and grasp; use a telephone/radio; write by hand; sort and file paperwork.
- Regularly: stand,kneel/crawl; twist; lift, carry, push, and pull objects that weigh up to 100 pounds.
Compensation
Salary: $68,500 – $72,000 DOE
Full time, non-exempt with employer paid Health Benefits (medical & dental benefits for employee and all dependents), employer paid Long and Short term disability benefit, employer paid Life insurance (up to $50,000, more coverage optional), EAP, Flexible medical and dependent care plans, unmatched 403(b), flex plan, 10 days paid vacation, 168 hours PTO, 8 hours/mo., paid community involvement opportunity, 2 weeks paid parental leave, paid bereavement leave, paid trauma leave, and an 8 week paid sabbatical after 7 years of employment.
Equal Opportunity Employer
JOIN values the strengths that a diverse workforce offers and is committed to honoring the dignity of every individual. On behalf of the board, staff, and people we serve at JOIN, thank you for your interest in supporting our mission.
JOIN has an organizational commitment to equity and inclusion, and to ensure that programs and staff culture are equitable in both access, experience, and outcomes regardless of race, ethnicity, faith, culture, language, disability, gender, gender identity, gender expression, citizenship or immigration status, sexual orientation or family status
